01191-TNS-Fiscal Technician-ADMIN SUPPORT

Performs technical accounting activities including processing and reconciling accounts; and to perform a variety of technical accounting duties involving the reporting of financial transactions and the maintenance of financial records for City operations, programs and services.

ESSENTIAL FUNCTIONS: (Duties may include, but are not limited to, the following) (Depending upon assignment)

• Performs technical accounting activities involving the reconciling and auditing of assigned accounts; maintains a variety of accounts and general ledgers; prepares monthly fiscal reports and special reports relating to the progress of assigned accounts.
• Analyzes revenues and expenditures; recommends amendments to the budget as appropriate.
• Compiles and prepares appropriate data for accounts receivable billing to outside agencies; ensures accuracy of data for billing purposes.
• Maintains and reconciles a variety of ledgers, reports and account records; examines and corrects accounting transactions to ensure accuracy.
• Monitors and balances various accounts verifying availability of funds and classification of expenditures; researches and analyzes transactions to resolve problems.
• Collects delinquent payments from appropriate sources, as defined by policy or operating procedures.
• Prepares statistical and financial reports; enters updated information into the data base and maintains accurate financial records; prepares financial reports from data files.
• Receives and enters monthly journal entries from various departments; sets up new accounts on computer data base; explains program or policy changes to affected users.
• Assists with the development of mainframe and computer generated reports and information; tests the accuracy of the information generated; troubleshoots program problems.
• Serves as a financial resource to various City departments; provides information regarding a variety of accounts, revenues and expenditures.
• Provides technical assistance to various City staff in matters related to financial accounting; assists departments in the proper classification of revenues and expenditures.
• Performs a variety of general clerical duties including typing, answering telephones, maintaining files and records, and processing the mail.
• Receives, tabulates and accounts for fees and other moneys received by the department.
• Confers with management to keep them informed on key issues to obtain their support and approval.
• Researches sources and bid proposals for department purchasing requests; completes purchase requests, bid documentation, specifications, correspondence and various purchase documentation; forwards completed purchase requests to the Purchasing Department. 
• Maintain accurate records and files of purchase requisitions, bid documentation and related materials.
• Reviews requests for purchase to determine the types of materials, supplies, equipment or services required; ensures that such requests are complete and accurate and that proper authorization has been obtained.
• Orders materials and supplies from established sources of supply; obtains delivery information.
• Follows-up on purchase orders to receive information on delivery times and back-orders as needed.
• Works with the Purchasing Department and vendors to resolve purchase order, invoicing and delivery complaints and problems.
• Performs investment and payroll back-up activities.
• Performs those day-to-day activities that are required to keep the department (program) functioning effectively, but are not specifically related to project work.
• Assists department management with various special projects or programs.
• Performs other related work as required.